Privacy Policy & Personal Data Processing

Last updated: 28.07.2026

This Privacy Policy (the “Policy”) explains how personal data submitted through the registration form on [website address] (the “Site”) is collected, used and protected by [organiser name] (the “Operator”).
By submitting the registration form, you confirm that you have read this Policy and consent to the processing of your personal data on the terms described below.

1. Data we collect
When registering for an event, the Operator collects:

• name;
• email address;
• phone number;
• any other information you choose to provide in optional fields.

2. Purpose of processing
Personal data is processed solely to:

• register and confirm your participation in the event;
• contact you about organisational matters (schedule or venue changes, programme updates);
• inform you about future Lilac events — only where you have given separate consent.

3. Legal basis
Data is processed on the basis of the consent given by ticking the box on the registration form, in accordance with applicable data protection law (including [applicable law, e.g. GDPR]).

4. How and how long data is processed
Data is processed using the form service [Formspree / other provider] and is kept only for as long as necessary for the purposes described in Section 2, and no longer than [retention period, e.g. 12 months] from the date of collection, unless a longer period is required by law.

5. Sharing with third parties
The Operator does not share personal data with third parties, except where necessary to organise the event (for example, the form-submission service or the venue) or where required by law. Any third party involved is required to provide an adequate level of data protection.

6. Your rights
You may, at any time:

• request information about what data of yours is being processed;
• ask for inaccurate data to be corrected;
• withdraw your consent and request deletion of your data;
• request that processing be restricted, or object to it.

To exercise these rights, please contact: [contact email for data requests].

7. Data protection
The Operator takes reasonable organisational and technical measures to protect personal data against unauthorised access, alteration, disclosure or destruction.

8. Photo and video materials
Photography and video may be taken during the event. These materials may be used by the Operator for non-commercial purposes — to promote future events and for the community's social media. Attendees who prefer not to be photographed may let the organisers know on site.

9. Changes to this Policy
The Operator may update this Policy from time to time. The current version is always available on this page.

10. Contact
For any questions about the processing of personal data, please contact:
Organiser: [name]
Email: [contact email]